Event Co-ordinator

We’re looking for an awesome freelance event co-ordinator to join the Vodka on Toast team to jump into a key role on an upcoming festive client project.

​Title: Event co-ordinator

Role: Freelance

Hours: Part-time (3 days a week, Monday to Friday)

Location: Remote working, with UK based travel to venue for site visit(s) and event (London) 

Dates: Immediate start – 16th December 2022

Event date: Sunday 4th December 2022

The Role

As a small but growing agency, Vodka on Toast is looking to expand its network of event managers and co-ordinators to work with on exciting upcoming client events. From UK based staff parties to international company offsites, we work with growing businesses to create amazing and memorable experiences for their teams. 

As an event co-ordinator at Vodka on Toast, you’ll take responsibility for: ​

  • Sourcing and managing vendors
  • Monitoring and updating the project plan
  • Simple budgeting
  • Attending and contributing to client meetings
  • Day-to-day client correspondence
  • Attending a site visit (or two)
  • Onsite event production and logistics for live event days
  • Assisting with risk assessments, and health and safety and contingency planning
  • and other tasks relevant to the specific event you’re working on

In addition, there are a few administrative aspects to this role, supporting Vodka on Toast in various business functions such as social media support, diary and inbox management, ordering stationary and creating business processes for efficiency business operations.

​Vodka on Toast is a remote-first organisation, which means you can work from wherever you’re most comfortable. Your specific working days will be set for the duration of the project, but hours are flexible and deliverables will be in line with the project plan. Roles may require spending some days on location for site visits and event delivery, including the potential for travel within the UK. 

About you 

​You will be an enthusiastic freelance event co-ordinator, with experience of vendor management and project co-ordination. You will be confident in taking the initiative on a project, and keen to learn about how to plan and deliver exceptional event experiences. You will be an excellent communicator, able to confidently keep track of multiple aspects of a project and will be exceptional at reporting on projects progress, challenges and deliverables. 

Who are Vodka on Toast?

Vodka on Toast is an events management company based in London and working globally, that formed in 2017. Since we formed we have been working with exciting private, agency, media and corporate organisations to make their events happen across the world. We work with exciting brands and companies, to deliver best-in-class event experiences. 

Vodka on Toast is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and mentees. Vodka on Toast believes that diversity and inclusion in all aspects of the business is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Apply to work with us

Please use this form or send your CV to hello@vodkaontoast.com with a short email telling us a little about yourself.

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