Freelance Event Manager

We’re looking for an awesome freelance event manager to join the Vodka on Toast team to jump into a lead role on an upcoming client project.

​Title: Event manager

Role: Freelance, part-time role – two or three days a week

Location: Remote working, with international travel to venue for site visit and event (Europe) 

Dates: 21st March – 1st July 2022 (TBC)

The Role

As a small but growing agency, Vodka on Toast is looking to expand its network of event managers to work with on exciting upcoming client events. From UK based staff parties to international company offsites, we work with growing businesses to create amazing and memorable experiences for their teams. 

​If you like taking the lead on a project and working directly with clients, keep reading.

As lead event manager on this project, you’ll take responsibility for: ​

  • The day-to-day running of the event planning
  • Monitoring and updating project plans
  • Operational stakeholder management
  • Client meetings and being first point of contact
  • Venue and supplier sourcing and management (restaurants, excursions etc)
  • Agenda creation and development 
  • Liaising with travel partners and co-ordinating flights and transfers 
  • Event budgeting and reporting on KPIs
  • Organising and attending a site visit (April 2022)
  • Onsite event production and logistics (June 2022)
  • Risk assessments, and health and safety 
  • Contingency planning
  • and other tasks relevant to the specific event you’re working on.

​Vodka on Toast is a remote-first organisation, which means you can work from wherever you’re most comfortable. Your specific working days will be set for the duration of the project, but hours are flexible and deliverables will be in line with the project plan. Roles may require spending some days on location for site visits and event delivery, including the potential for international travel. 

About you 

​You will be an experienced freelance event manager, ideally with experience of international events for businesses. You will be confident and experienced in taking the lead on a project, and operating in a client-facing role to create, plan and deliver exceptional event experiences. You will be an excellent communicator, able to confidently keep track of multiple aspects of a project and will be exceptional at reporting on projects progress, challenges and deliverables. 

​If you’re not available for these dates or apply too late, we are always picking up new projects. As we are growing an exciting portfolio of clients and events, we would always love to hear from experienced freelance event managers. 

Who are Vodka on Toast?

Vodka on Toast is an events management company based in London and working globally, that formed in 2017. Since we formed we have been working with exciting private, agency, media and corporate organisations to make their events happen across the world. We work with exciting brands and companies, to deliver best-in-class event experiences. 

Vodka on Toast is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and mentees. Vodka on Toast believes that diversity and inclusion in all aspects of the business is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Apply to work with us

Please use this form or send your CV to hello@vodkaontoast.com with a short email telling us a little about yourself.

tell us about yourself